Forms for Faculty and Staff

There two sets of forms - one for Graduate Assistantships and one for general SGS forms.

Graduate Assistant Forms

• Graduate Assistantship Titles
  • 2025 updated titles and descriptions are included on this web page.
• Guidance on Graduate Assistant FTE and Tuition Remission
  • Describes typical FTE and tuition remission within a web page regarding common hiring practices.
• Offer Letter Template
  • Applicable to all positions - first-time, renewal, summer-only, etc.
• Sample Graduate Officer Report
  • Example template for tracking positions within a department or school.
• Request for student positions to total more than 0.5FTE (PDF)
• Graduate Assistant Evaluation Form
  • For review of general progress in performing contracted duties
• Teaching Observation Form - GIA and GTA
  • Framework for mentoring of teaching by faculty or by peers

Some offices/departments participate in a standardized hiring timeline and position posting format in Handshake.

Policy and procedures for International students to become certified and eligible for teaching positions: All international students except those with U.S. degrees must complete the certification process before being eligible for Graduate Teaching or Graduate Instructor positions. Please see the Teaching Certification policy and procedures for more information.

Other applicable pages for reference:

• Assistantship FAQs for faculty and staff
• Common Hiring Practices, especially for Graduate Professional Assistantships

General Forms

This list excludes forms specific to the interdisciplinary program and Natural Sciences program. To view those, please visit the program page on our site.

Registration and Records does not accept digital signatures except on fully digital forms.

• Application for Appointment or Reappointment to UMKC Doctoral Faculty (Word doc opens in new window) (PDF opens in new window)
  • Appointment or Reappointment to UMKC Graduate Faculty (There is no university-wide application form. Nominations will originate with the faculty, proceed through departmental channels, and will be submitted to the Graduate Dean through the AU Dean. The Graduate Dean approves these appointments on an annual basis.)
• Graduate Certificate Programs Proposal Guidelines (also requires the CBHE program change form)
• CBHE Program Change template
• Request for Modification of an Existing Graduate-Level Course - opens in new window(Course Inventory Management System)
• Dual Degree Program Proposal Guidelines
• Operating Procedures for UMKC Graduate Education